It is vital to keep all your employees’ records up to date as their payroll calculations may be incorrect. You must be compliant with tax and NI but also automatic enrolment pension regulations and rules around the national minimum and living wage.
Your employees should have a way of updating their records whenever they change, and regular auditing of the payroll and employee records is important.
Keep up to date
Keeping up to date with ever-changing payroll legislation is vital. 2020 was a great test for robustness and reliance of payroll teams around the UK, with furlough legislation changing almost daily. Do you have resources to keep on top of things?
Training and Support
You will have to think about investing money in training your staff in ever-changing legislation and using the software package you choose.
If for any reason your payroll manager leaves, you must remember it takes time and money to bring a new person up to speed on the payroll procedures and systems in place. Without a plan, the business continuity is in danger.
Disaster recovery and contingency planning
Another reason your business continuity may be affected are software failures of viruses and data breaches. Make sure your processes are GDPR compliant and you have a backup up plan should payroll data be lost due to circumstances out of your control.